Effective date: 12-Jun-2023
1. Collection of User Data
We collect personal data such as name, email address, and phone number, only when voluntarily provided to us by users through our website’s contact or registration forms. Additionally, we may collect non-personal data, including but not limited to traffic data and cookies, through the use of Google Analytics.
2. Storage of User Data
Kinko Japan securely stores user data in accordance with industry-specific standards and international data protection regulations. We aim to retain user data no longer than necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by applicable law.
3. Protection of User Data
We take appropriate technical and organizational measures to protect user data against unauthorized access, loss, alteration, or disclosure. We regularly monitor our systems for vulnerabilities and apply security patches to ensure data security.
4. Use of User Data
Kinko Japan uses user data solely for the following purposes:
- To respond to inquiries, requests, and feedback from users.
- To fulfill contractual obligations and deliver services requested by users.
- To improve our website and user experience.
- To send promotional or informational emails with users’ explicit consent, which can be withdrawn at any time.
- To comply with legal requirements and prevent fraudulent activities.
5. Users’ Rights to Their Data
Users have the following rights relating to their personal data:
- Right to access: Users have the right to request access to their personal data.
- Right to rectification: Users may request the correction of inaccurate or incomplete data.
- Right to erasure: Users can request the deletion of their personal data, subject to legal requirements.
- Right to objection: Users have the right to object to the processing of their personal data for marketing purposes.
To exercise these rights or obtain further information, users may Contact Us using the details provided in this policy.
6. Data Security Measures
Kinko Japan continually assesses and enhances its data security measures to protect against unauthorized access, loss, alteration, or disclosure of user data. We encrypt data, implement access controls, and regularly train our employees on privacy and security best practices.
7. Third-Party Data Sharing
Kinko Japan may share user data with trusted third-party service providers who assist us in delivering our services or website functionality. We ensure that any third-party we engage complies with applicable data protection laws and maintains appropriate security measures.
8. International Data Transfers
Kinko Japan may transfer user data to countries outside the European Economic Area (EEA) and United States where data protection laws may differ. In such cases, we will take appropriate measures to ensure the protection of user data, such as relying on adequacy decisions, standard contractual clauses, or obtaining user consent where required.